About the Company
A boutique, high end spirits company is seeking a sharp, energetic, and detail oriented executive assistant to support the Co-Founder/CEO in the New York office. The company is a quickly growing start-up entering its fourth year on the market, with distribution in major US luxury markets plus Mexico and the UK. We are located in a friendly and casual office in Rockefeller Center.
Role Responsibilities
Calendar management: Schedule a high volume of internal and external meetings with taste-makers and press. Prioritize and filter requests, proactively forecast for demands and changes as they may arise.
Travel: Schedule and manage travel including air, hotel and car services primarily throughout the US and Mexico
Serve as gatekeeper: Receive and direct calls and requests as needed
Assist with tracking CEO's follow-ups: Draft correspondence, follow emails, and engage in the business to assist with tracking all follow-ups
Work seamlessly with staff to ensure proper communication and coordination of meetings and deadlines
Prepare monthly expense reports
Maintain contacts and update the contact database
Provide some light support for managing personal business and appointments, as needed
Desired Skills Experience
Minimum of 3 years of experience working in a fast-paced, high-level administrative background supporting C-Suite executives.
Experience in the creative industries or luxury products environment is preferred. Comfort dealing with high profile individuals and celebrities.
Strong MS office skills, and a facility with technology including presentation equipment and smart phones (or desire to learn)
Ability to problem solve independently, and comfortable working with strong personalities
A desire to grow professionally in an administrative role. This is an excellent opportunity to be a part of a small and passionate team that is building a brand aligned with the arts and entertainment
Attention to detail and confidentiality, a must
Flexibility and ability to work well under pressure
Excellent communication and relationship building skills
Bi-lingual Spanish/English is a bonus, but not required
Please submit a cover letter in the body of your email with the resume attached as a .doc or .pdf
- Compensation: Salary is competitive. Base plus bonus, three weeks vacation, medical and dental
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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