EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT JOB DESCRIPTION

OVERVIEW:
This position works DIRECTLY with/supports the President and Founder of Harlem Lofts, AND represents the "FACE" of Harlem Lofts to our guests, clients, partners, the media, and the community at large. In short. . .this is the MOST critical position in the office other than the President.

WORK SCHEDULE: 9am - 6pm (Tuesdays through Saturdays)

COMPENSATION: Total package to $60,000/year ($40-$45k base) contingent upon experience includes:
â–  Base salary: $40,000- $45,000 per annum.
â–  15 paid personal and vacation days (combined.)
â–  8 paid company Holidays.
â–  Health insurance provided through MVP Preferred EPO (HLI contributes 80%.)
â–  401K retirement plan (company matches 3-5% maximum.)

THE INTANGIBLES
â–  You are professional and highly polished, almost NOTHING throws you off your "A" game;
â–  Serve PRIMARY day-to-day Office Management/Operations leadership role;
â–  Direct prior work experience in residential real estate is HIGHLY preferred;
â–  Possesses a tremendously high energy level and a CAN-DO attitude;
â–  You naturally take ownership of your work with a MINIMUM of direction and oversight
â–  You CONSTANTLY strive to achieve the highest levels of performance especially in this CRITICAL in supporting the President;
â–  Must possess an innate curiosity and the desire to constantly learn new skills;
â–  MUST possess AT LEAST a high-level understanding of and experience with CRM systems and Google Docs as a platform for working with others; and
â–  The ability to multi-task comes naturally to you, you enjoy and thrive at working independently, and with a minimum of guidance is STRONGLY preferred.

THE DETAILS (JOB REQUIREMENTS):

Executive Assistant to President/Founder Robb Pair

SYSTEMS, MARKETING WEBSITE REQUIREMENTS
â–  Assist President in maintaining/updating constantly our Sales Agent CRM system;
â–  Manage year-long INTERN employee program;
â–  Understand Gmail and G-Docs in sufficient detail to run a HIGHLY efficient business;
â–  Manage ALL day to day office operational issues, including but NOT limited to: relationships with phone and IT vendors, support issues with our remote Team of 4-5 sales Agents;
â–  Manage content upgrades to website with web design vendor;
â–  Own the firm's media, PR, and social media programs; and
â–  Design, develop and mail/email ongoing postcards, e-newsletters, and email annual reports to renters, building owners, townhouse and condo owners; and
â–  Coordinate staff bi-weekly meetings.
MUST COMPLETELY UNDERSTAND AND USE GOOGLE DOCS and all Google products as our office runs on Gdocs.

ORGANIZATIONAL MANAGEMENT
â–  Maintain the firm's Operating Procedures and all documentation for full-time in-office and virtual (Sales/Agent) staff;
â–  Administer new Agent training program: Maintain New Agent Protocols documentation, listing protocols documents, and arrange software training to Agents on an as-needed basis; and
â–  Maintain a professional office environment at all times.

LISTINGS MANAGEMENT
â–  Responsible for updating all of our firm's various property listings in multiple online directories;
â–  Ensure that all listings comply with HL brand (description, graphics) and feed to all websites;
â–  Electronic copies of all agreements must be kept in order for audit;
â–  Provide weekly reports to President by end of day Saturday; and
â–  Employee will conduct Open Houses as needed for President's listings.

OUR MISSION: To be the best source in Harlem for buying, developing, renting and selling townhouse style properties. We follow the code of ethics established by Real Estate Board of New York and The National Association of Realtors. We invite you to join our quest to be the most reputable and knowledgeable firm focusing specifically on Harlem Real Estate.

For consideration, please do not email or call, simply share your resume and a detailed cover letter via google docs to: nfo at harlemlofts.com (email disguised with at instead of @ to prevent Phishing attracts)

Thank You.

• Compensation: 50,000-55,000 - package , full beneifits $40,000- $45,000 base
• Principals only. Recruiters, please don't contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.