Office Manager/Assistant (Long Island City)

Office Manager/Assistant (Long Island City)

Job Description: Office Manager/Assistant
Location: Long Island City, NY
Employee Type: Full-Time
Industry: Fine Art Storage
Manages Others:
Job Type: Admin -- Clerical, General Business, Assistant to VP
Education: 4 Year Degree
Experience: 2 Years or more
Travel: Negligible

Entrepreneurial, industry leader, looking for an Administrator/Executive Assistant who enjoys the administrative work associated with a small office environment. Applicants should be intelligent, flexible, and well-poised, with two years experience providing office management, general corporate administrative support, and basic finance department tasks to senior level managers.
Your initiative and organizational skills will keep our company executives running at top performance, while your enthusiasm and ideas will shape the environment in which we all work. The work environment is team-oriented with a "roll-up-your-sleeves" approach to accomplishing everything from mundane tasks to significant projects. The company encourages all employees to take initiative in their work, and expects them to be dependable as well as to fully apply themselves. As your proficiency increases over time, it is expected that you will take on a growing number of work-related responsibilities. Applicants should be prepared to demonstrate experience in an entrepreneurial business environment, and proof of compensation from their most recent employer. We offer attractive 401K package along with Medical and Dental insurance.

A partial list of the position's regular responsibilities follows:
Maintain and upgrade various databases and basic management reports
Handle incoming telephone calls and both incoming and outgoing mail for office
Provide book-keeping
Manage the logistics in connection with travel and meetings
Manage the schedule
Complete various other assignments determined by senior management

Requirements
Among the traits most valued by the company, are initiative, critical-thinking skills, time management and organizational skills, a strong work ethic to "own" one's job, a good sense of humor, resourcefulness, and thoroughness - all applied within a small company environment where multi-tasking and flexibility are essential.

Prerequisite: 2 Years Experience; A Bachelors degree
Excellent computer skills including Microsoft Outlook, Word and Excel
Working knowledge of accounting software (experience with Peachtree is preferred)

Compensation: We provide attractive employee benefits including 401K and Medical Insurance.
Skills
Maintain and upgrade various databases and basic management reports
Phones, Mail and general office skills
Book-keeping and payroll support
Excellent computer skills including Microsoft Outlook, Word and Excel
Working knowledge of accounting software (experience with Peachtree is preferred)
Must be a critical thinker
Must take initiative
Must be highly organized
Must be able to fulfill task in a timely and organized manner
Company Description
Our company has been the leader in Museum Quality Storage for almost 30 years. The most important Museums, Institutions, Foundations and Private Collectors count on us for storage and fine art services. With three locations on the east coast, the highest awards in the insurance industry and a highly educated staff, it is no wonder Fortress is chosen to take care of the some of the worlds most important pieces of Art and collectibles.

• Location: Long Island City
• Compensation: Based upon experience
• Principals only. Recruiters, please don't contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.